1. Privacy Policy Overview
This Privacy Policy explains how Web-Set Interactive GmbH (“we”, “us”, or “our”) collects, uses, discloses, and protects your personal data in connection with your participation in the Swiss Cyber AI Conference (“the Event”), held in Lugano, Switzerland. We comply with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).
2. Data We Collect
We collect personal data necessary for event registration and participation, including:
- Full name and contact details (email, phone number, address)
- Company and job title
- Billing and payment information
- Event preferences (e.g. sessions, workshops)
- Photographs, video, or audio recordings during the Event
- Technical data (e.g. IP address, browser type, device identifiers)
In some cases, data may also be collected via third-party ticketing platforms or event partners.
3. How We Use Your Data
Your personal data is used exclusively for the following purposes:
- Event registration and communication
- Badge generation and on-site check-in
- Payment processing and invoicing
- Personalizing your event experience
- Legal compliance and fraud prevention
- Sending you post-event surveys, materials, or follow-up offers
4. Data Sharing and Disclosure
We do not sell your data. We may share your information only with:
- Service providers (e.g. ticketing, payment processing, printing)
- Venue and logistics partners (for badge access, Wi-Fi, etc.)
- Speakers or sponsors, if you opt in for direct follow-up
- Authorities, if legally required
5. Data Security
We implement technical and organizational measures to protect your data, including:
- Secure servers and encrypted data transmission (SSL/TLS)
- Restricted data access on a need-to-know basis
- Regular backups and threat monitoring
- Secure on-site badge scanning and registration
- Compliance with data retention and deletion policies
6. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to ensure functionality, improve user experience, and analyze traffic. By using our website, you consent to the use of cookies. You can manage your cookie preferences via your browser settings. For more information, refer to our Cookie Policy.
7. Your Data Protection Rights
As a data subject, you may have the right to:
- Access your data and request a copy
- Request correction or deletion of your data
- Withdraw consent at any time
- Object to or restrict data processing
- File a complaint with a supervisory authority
To exercise these rights, please contact us at privacy@web-set.com.
8. Event Photography and Media
The Event may be filmed or photographed. By attending, you consent to your likeness being used in post-event communications and promotional materials. If you do not wish to appear in any recordings, please notify the event staff upon arrival.
9. Data Retention
We retain your personal data only as long as necessary for the purposes described in this policy or as required by law. Data no longer needed will be securely deleted or anonymized.
10. International Data Transfers
If we transfer your personal data outside Switzerland or the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequate jurisdiction decisions.
11. Contact and Data Controller
The data controller for this Event is:
WEB-SET Interactive GmbH
Baarermattstrasse 8B
CH-6340 Baar, Switzerland
Email: privacy@web-set.com
12. Updates to This Privacy Policy
We may update this policy from time to time. Any changes will be posted on this page with a new effective date. Continued use of the Event website or participation in the Event implies acceptance of the revised policy.
